Running or participating in a business conference can serve as a fantastic means of spreading your brand name, networking, marketing as appropriate, and of course, contributing to the actual discussion at hand. An SEO firm, for instance, may decide to head to an SEO convention to promote their services, network with other firms, learn about the cutting-edge players in their industry, and run a seminar themselves.
No matter what kind of approach you wish to take, it’s important to try and get the most from it. Depending on the kind of conference you attend, the optimal outcome may differ. For a business convention, for instance, you may find that bringing along merchandise and spreading it among the attendees can serve as a worthwhile promotional tool. For a more professional or even academic gathering, then curating the best talk and perhaps even a product reveal may be necessary.
In this post, we’ll discuss three means by which hosting, or co-hosting a business conference can be optimized:
Appropriate Management Services
Conferences come in all shapes and sizes, but the truth is that without a steady plan, and itinerary of talks or other worthwhile events, then your conference will be fairly bland and perhaps not even worth the time of attendance.
This is where using a conference management service can be so helpful. They can help you plan meetings, workshops, or even dinners for large groups of people after the show. This kind of event management allows you to schedule multiple points of interest with proper people management in mind, and the means by which to run accurate registration management and find the correct venue.
Always Consider Safety
Without safety protocols and precautions, your event isn’t worth running. This is where ensuring that fire exists are perfectly visible, that fire drills take place beforehand, that careful signposting is placed and that chaperones work to help direct people to where they need to be is so important.
Running a safety and security desk for those who may wish to turn in lost property, report suspicious activity, or alert you to issues can be essential, also. In the interest of transparency and awareness, investing in measures such as printed identification and giving away free lanyards can make sure everyone who is supposed to be there is welcomed.
Set Your Essential Goals
It’s important to set appropriate goals for the event, such as how many speakers will attend during one of the days, what alternatives exist for those who may arrive late, and of course, the layout and number of event stalls you will welcome, including what themes you will accept.
It’s also important to think about setting the attendance fee, including what support that will grant contributing firms. In some cases, you may be able to use this contribution effort as a means to raise sponsorships, helping the event pay for itself while also serving as a worthwhile marketing opportunity for some firms.
With that in mind, we hope you can continue to get the best from your business conference. We’re certain all attendees will remember it for some time to come.